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Why Send a Fax? Online faxing has provided a new way to send faxes, but many still send them the old-fashioned way. Why hasn’t the fax machine? First, it’s a means of transmitting information using a method that’s accepted worldwide. Many places still have unreliable internet service. Smaller or older businesses may not want to invest in an expensive computer or tablet, so they send documents by fax. In an office with limited access to computers or the Internet, a fax machine is helpful.
Fax machines are also very reliable and secure. Unlike some email or online message systems, a fax machine will tell you if the fax has been sent successfully. A fax will hold up in court, where an email might not, and a traditional fax machine can’t be hacked the way an email can. In fact, some places require the use of a fax machine for those reasons. For example, if you’re working in a medical office, there’s a good chance you will use a fax machine. Also,, and faxing is usually the safest option.
How to Send a Fax It’s a good idea to learn how to send a fax. There are two ways to send faxes today: with a fax machine, and online. How to Send a Fax with Fax Machine First, you will put the document in the document feeder of the fax machine.
An icon on the machine itself should show you which way the paper needs to be facing. The folded corner in the icon indicates whether the fax machine reads the underside or the top side of the document, thus directing you to place the paper into the machine face up or face down. Next, you’ll enter the fax number you’re sending the document to.
Then, press the “Send” button. The button may look different from one fax machine to another: it might be a green button, or have “Go” or “Start” on it.
Some fax machines will give you a confirmation page once the complete fax is received. Otherwise, you will just wait until the fax is done scanning and transmitting. The document that comes through on the recipient’s side will be an exact copy of the one you just sent. Finally, take the original document and keep it or dispose of it–if it’s sensitive information, it may need to be shredded. Different types of fax machines can have.
Some work as a copy machine, scanner, or printer. Some allow you to schedule faxes to be sent later. Ones with large memory and paper capacity may be able to send multiple documents in a queue. There might also be a password you need to enter before you can send a fax.
How to Send a Fax Online Today you can actually send a fax over the internet using your laptop, tablet, or smartphone. Using an online fax app is simple. Open the app or program, choose a file or enter the text you would like to send as a fax, and enter the necessary contact information, such as an email address. Then select “Send” and wait for the app to alert you that the fax has gone through. The app will likely send your fax as an image or a PDF.
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